Allegheny Valley College

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Refund and Withdrawal Policy

Allegheny Valley College (AVC) is committed to providing clear guidelines for student withdrawals and tuition refunds. The following policy outlines procedures for withdrawing from courses and receiving refunds based on the timing of a withdrawal.

Withdrawal Policy

  1. Course Withdrawal
    Students who wish to withdraw from one or more courses must officially submit a Course Withdrawal Form to the AVC Registrar’s Office or through their designated academic advisor. The withdrawal date is the date the form is submitted, which will be used to calculate any applicable refunds.
  2. Complete Withdrawal
    Students intending to withdraw completely from AVC must also submit a Complete Withdrawal Form. Any refunds and the official withdrawal date will be determined based on the submission date of this form.
  3. Withdrawal Deadlines
    AVC establishes specific deadlines each academic term for course withdrawals. Withdrawals after these deadlines may result in a “W” (withdrawn) or “F” (fail) grade on the student’s transcript, depending on the withdrawal timing and circumstances.

Refund Policy

Tuition refunds are based on the timing of a student’s withdrawal from a course or program. Refunds are calculated from the official withdrawal date according to the following schedule:

  1. Refund Schedule
    • 100% Refund: If withdrawal occurs before the end of the first week of classes.
    • 75% Refund: If withdrawal occurs within the second week of classes.
    • 50% Refund: If withdrawal occurs within the third week of classes.
    • 25% Refund: If withdrawal occurs within the fourth week of classes.
    • No Refund: No refunds are given for withdrawals after the fourth week of classes.
  2. Refund of Fees
    Fees for materials, technology, or specific programs are non-refundable unless otherwise stated. AVC’s transfer credit evaluation fee and other administrative fees are also non-refundable.
  3. Military and Special Circumstances
    In the event of military deployment or other extenuating circumstances, students may be eligible for prorated refunds or deferred payment plans. Students in these situations should contact the Registrar’s Office to discuss potential adjustments.
  4. Financial Aid Implications
    Students who withdraw may have financial aid adjustments in accordance with federal and state regulations. This may result in students owing a balance if AVC is required to return a portion of the financial aid funds to the source. AVC advises all students to consult the Financial Aid Office before withdrawal to understand the financial implications.

Important Notes

  • Failure to Attend or Notify: Failure to attend classes or inform instructors of withdrawal does not constitute an official withdrawal. Without an official withdrawal, students are responsible for the full cost of tuition and fees.
  • Refund Appeals: Students with special circumstances may submit a refund appeal in writing to the AVC Registrar’s Office. All appeals are reviewed individually, and AVC reserves the right to grant exceptions based on documented circumstances.

AVC is committed to fair and transparent handling of withdrawal and refund requests, ensuring that students have the flexibility to manage their educational paths responsibly.